1. The Importance of Having a Plan

• Analysis, planning, implementation and control
• Assessing the current and future situation – using SWOT analysis
• The importance of defining how we are going to win – the project strategy
• The importance of defining and communicating a roadmap

2. Managing the Relocation as a Project

• Why do many business initiatives (such as relocation) fail?
• How does project management help?
• Why do projects tend to fail? How can projects succeed?
• What does project management involve?
      - Management of scope, risk, communications, quality, human resources, cost, schedule, procurement and project integration
  Stakeholder definition and management
• Benefits planning and realisation

3. The Key Elements of a Project Plan

• Project definition, scope, schedule, cost and quality
• Defining our project Scope
• Developing a Work Breakdown Structure as a basis of planning and controlling
• The interrelationships between the key project parameters
• Project objectives, deliverables and success criteria

4.  Introducing the Project Lifecycle

• Why use lifecycle models? What are the advantages?
• A classic 4-phase lifecycle model
• Lifecycle model deliverables – both management and specialist
• How formal should the process be for a given project? – the ‘horses for courses’ principle

5. How to Run Projects Using a Project Lifecycle Model

• The project lifecycle as a methodical step-by-step process
• The lifecycle model as a means to continuous capability improvement

6. Phase 1 – Project Start-up

• Developing project ideas and needs
• Building support and momentum for a project – briefing/articulating of the project from the top
• Defining the business need or case. Clarifying the stakeholders.
• Developing an initial Scope statement
• Relationship to the change management aspects and the financial aspects of the move
• Defining the key aspects of the Relocation Plan for our move - exercise
• Defining the project sponsor, project manager and project team leaders

 7. Phase 2 – Project Evaluation and Planning

• Defining the key elements of the project plan
• Defining the ‘vision’ of the new situation – settled in a new location
• The importance of milestones and the concept of Goal Directed Project Management
• Milestone planning exercise
• Planning of Scope, Schedule, Cost and Quality
• Scheduling definition and techniques – milestone planning chart, excel, MS-Project
• Defining the Work Breakdown Structure for our relocation project
• Designing the layout of the new location for optimal efficiency and realisation of purpose
• The physical move
• Planning for Business Continuity

8.  Project Manager’s Roles and Responsibilities

• Characteristics of effective project managers
• Ten key roles that effective project managers must play
• The project manager as the appointed leader – communications and decision protocols

9. Using Outside Support

• Commercial property agents
• Facilities design specialists
• Relocation and moving companies
• Business support agencies and advisors